Purpose
This Privacy Policy Statement is prepared in accordance with The Privacy Amendment (Enhancing Privacy Protection) Act 2012 (Privacy Amendment Act) which made many significant changes to the Privacy Act 1988 (Privacy Act), the associated Australian Privacy Principles (APPs). Details of the changes to the Privacy Act can be found on the Office of Australian Information Commissioners’ website (www.oaic.gov.au).
The APPs set minimum standards for the way in which organisations deal with personal information. Under the Act, personal information is defined as information or an opinion about an identified individual, or an individual who is reasonably identifiable:
- Whether the information or opinion is true or not; and
- Whether the information or opinion is recorded in a material form or not.
Privacy Commitment
International Permaculture Day (IPD) website coordinators are committed to the protection of individuals’ personal information in accordance with the Privacy Act.
This Privacy Policy Statement (Privacy Policy) explains how IPD collects, stores, uses and discloses personal information, and the rights of individuals to access information held about them by IPD volunteers.
IPD website is run by volunteers in Tasmania, Australia. The website address is: https://www.permacultureday.org.
Collection of Personal Information
When you use our website we collect the personal information that you provide to us, for example, your name, email address, phone number, your organisation or company name, as well as other contact or other information via our online forms for enquiries and event registration.
The purposes for which IPD collects personal information include:
- responding to issues addressed by an individual to IPD
- providing an event promotion service to individuals or organisations
- ensuring that our website at https://www.permacultureday.org remains relevant to individuals.
It is important that IPD collects the information it requires about an individual in order to provide services which remain relevant to that individual.
IPD does not actively collect sensitive information. However, if sensitive information is collected, IPD will first obtain the consent of the relevant individual, or otherwise ensure that the collection is in accordance with the APPs.
1. Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public with your comment.
2. Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract location data from images on the website.
3. Contact forms
Forms allow the IPD website to collect personal information. The information submitted through a form by a user is kept for a certain period for customer service purposes, but we do not use the information submitted for marketing purposes.
4. Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill out your details again to leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select ‘Remember Me’, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
5. Embedded content from other websites
Articles on this site may include embedded content (eg. videos, images, articles, etc). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
We encourage you to read the privacy statements on the other websites you visit.
6. What third parties we receive data
We do not sell, provide, trade or otherwise distribute your personal information to anyone under any circumstances.
- Digital Pacific: our web hosting provider collects some anonymous analytics data.
- Akismet: we collect information about visitors who comment on this IPD website using the Akismet anti-spam service. The information we collect depends on how the user sets up Akismet for the site, but typically includes the commenter’s IP address, user agent, referrer and site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
Contact information may be shared with an email marketing service to facilitate communications such as an eNewsletter or other notice applicable to event organisers who upload their event details on this website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For event organisers who register on our website, we also store the personal information they provide in their user profile. All users can see, edit or delete their personal information at any time (except they cannot change their username). Website coordinators can also see and edit that information.
What rights you have over your data
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal or security purposes.
Access to information
Please contact us if you would like to access a copy of your personal information or believe that the information we have about you is not up-to-date, complete or accurate. You have the right to request the correction of any information which relates to you and which is inaccurate. If you would like IPD to delete your personal information, let us know and we will take all reasonable steps to delete it unless we are required by law to keep it.
To request access to personal information held in IPD’s records, to make a privacy related complaint, to obtain more information about IPD’s Privacy Policy or to enquire about privacy matters generally, please contact IPD’s website coordinator: web@permacultureday.org
Data quality storage and security
IPD strives to ensure that all personal information held in its records is secure, accurate, complete and up-to-date.
Personal information is held electronically and stored securely on the IPD website. Electronic information is protected by password security and other data protection measures.
Access to personal information is restricted in accordance with IPD’s procedures to those personnel whose job functions require access to such information. Access to personal information is restricted to the IPD website coordinator.
Children
We do not knowingly collect or solicit personal information from anyone under the age of 16. If you are under 16, please do not attempt to register for the services or send any personal information about yourself to us. If we learn that we have collected personal information from a child, we will delete that information as quickly as possible. If you believe that a child under 16 may have provided us personal information please contact us.
Changes to the Privacy Policy
IPD may review and update this Privacy Policy from time to time to reflect changes in the law, IPD’s business practices and procedures, and the community’s changing privacy expectations. Changes to the Privacy Policy will not be notified to individuals, but the latest version of this Privacy Policy will be available from the IPD’s website.
More details of the Privacy Act can be obtained from the office of the Australian Information Commissioner www.oaic.gov.au